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hall hire Terms

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Bayside Hall Hire: HLSC Terms and Conditions
Available For

 

  • Engagement parties

  • Birthdays

  • Wakes

  • Corporate functions

  • General gatherings

 

Pricing

Please advise the hall hire manager if you are an HLSC member, have volunteered at the club, or your event is raising funds for charity, as you may be eligible for a discount.

Weddings: $1,550

Includes access to the venue for the weekend of your wedding, so you have time to set up and decorate to your style. This also includes cleaning of the floors and restrooms. GST included.

Friday/Saturday/Sunday Evenings: $1,000

Includes access from 5pm of the day of your event to 7:30 the following morning, allowing time for set up and pack up. This includes cleaning of the floors and restrooms. GST included. Contact us for public holiday pricing.

Saturday/Sunday Daytime: ​$175 per hour

Be sure to book enough time to set up and pack up as part of your hire. GST included. Contact us for public holiday pricing.

Monday to Friday Daytime (7am-5pm): ​$150 per hour

Be sure to book enough time to set up and pack up as part of your hire. GST included.

Regular, repeat bookings: Please contact us

Bond and Cancellation Fees

Your booking will not be secured until 50% of the hire costs are paid as a deposit and we have received your signed contract. Full payment is required 14 days prior to the event.

 

A $1,000 bond is required for all bookings.

The bond refund will be reduced by:

  • $100 for additional cleaning costs per incidence of the following, after the hire period has ended:

    • Rubbish/refuse left in the venue

    • Decorations (including tape), blue tack and other items left in the venue

    • BBQ left uncleaned

    • Kitchen or oven left uncleaned

  • $100 if any equipment such as dance floors or large decorations remain in the clubroom at the end of the hire period

  • The cost of repair or replacement for any damage caused to the facility or its contents

  • $300 if the premises are not vacated by 1am (for evening hires)

  • $100 if it is found that cigarettes have been smoked on the premises

Cancellation fees:

  • Full refund 15 or more days before event date

  • 50% of hire cost when cancelled 8 to 14 days before the event date

  • No refund within 7 days of event

Specifications and Features

Capacity: 120 people

Size: 15 metres x 8 metres, with 15m of uninterrupted bay views and outdoor balcony

Access: Stair-free for easy set-up, clean-up and all guests

Kitchen: Two ovens, microwave, fridge, 60-litre ice bucket, glasses, cutlery, crockery; See full inventory

BBQ: BYO gas

Tables: 8 large round, 8 small square, 4 standing bar tables; White tablecloths extra

Seating: 100 chairs, booth seating for 18; Black chair covers extra

Decor: Clean, simple space to decorate as you like

Parking: Beach Road has metered parking until 8pm. It is a clear zone on Saturday and Sunday mornings until 10 am. There is easy parking in the back streets parallel to Beach Road, with a footpath that connects these streets to Beach Road directly opposite the club.

 

Hall Hire Terms and Conditions
Download a sample hire contract for review.

  1. Hampton Life Saving Club (HLSC or Club) is a volunteer-run, not-for-profit charitable organisation that offers parts of its Premises (Premises) as a service to the community and to help fund HLSC’s important lifesaving mission. Please help HLSC care for the space and help make things easy for the Club’s volunteers.

  2. The Club makes no warranty that the Premises are fit for the purpose of the Hiree's (You/Your) hire.

  3. Unless otherwise agreed, You must pay a security deposit (bond) of $1,000.

  4. Your event date cannot be reserved until 50% of the hire fee has been received.

  5. Full payment is required 14 days prior to the event.

  6. The Club’s hall hire manager will communicate with Your representative in relation to all aspects of Your hire. Unless otherwise agreed, caterers, DJs, hire companies, etc. are not to contact the Club directly.

  7. During Your hire period, there must be one person on site designated to be in charge at all times.

  8. At the end of the hire period, the Premises must be returned in the same condition they were in at the start of the hire. This means all rubbish must be removed, floors and surfaces are to be clear of debris and cleaned, decorations ((including tape, blue tack etc.) are to be removed, and all facilities including ovens, BBQs and toilets must be clean.

  9. The hire fee allows access only to the upstairs foyer, hall, balcony, kitchen and bathrooms. Your hire of the Premises does not allow access into any other areas of the Club.

  10. You must not block any fire escape at the Premises.

  11. If You intend to sell liquor, You are responsible for arranging Your own liquor licence and following all regulations regarding service. For further details or applications, visit the Victorian Commission for Gambling and Liquor Regulation. You indemnify HLSC, its directors and members (HLSC Personnel), and will keep the HLSC Personnel indemnified in respect of any fine, penalty, loss or claim which may be made or brought against HLSC as a consequence by You to comply with any law or regulation relating to the sale or supply of alcohol by You from the Premises.

  12. If You intend to run any gaming or gambling activities, You are responsible for arranging Your own gaming licence. For further details and/or licence applications, visit the Victorian Commission for Gambling and Liquor Regulation.

  13. You or Your guests are not permitted to take alcohol outside the Premises under any circumstances.

  14. Persons under the age of 18 and intoxicated people must not be supplied with alcohol, and intoxicated persons must be refused entry to the Premises.

  15. Glassware is not permitted outside the Premises and is not to be taken onto the balcony.

  16. Security is Your responsibility, and You must comply with the Victoria Police event guidelines. If Your function attracts adverse attention from police, fire brigade or any other agency, the Club reserves the right to close the function immediately.

  17. There is a strict noise policy. You and Your guests must finish any drinks by 12:30 am and the Premises must be vacated by 1:00 am.

  18. It is Your responsibility to ensure that music levels do not disturb the neighbours and that guests behave responsibly and leave quietly.

  19. Smoking is not permitted in the Premises, including in the bathrooms and on any balcony. If any smoking occurs outside the Premises, please ensure that all cigarette butts are cleaned up.

  20. You will comply and will ensure Your guests comply with:
    • any Government or Chief Health Officer related health directives; and
    • all laws.

  21. You are responsible for all costs associated with any damage to the Premises. Any damages that exceed the bond will be charged to You at the appropriate cost. You agree to pay any such additional costs within 7 days after being invoiced for the same.

  22. You must ensure that all lights, dishwasher, ovens, other equipment, and air conditioning are turned off, and the alarm is turned on, when vacating. This applies at all times during your hire if you are not on the Premises.

  23. Providing false or misleading information will render Your application for hire void and forfeiture of all monies paid to or held by the Club.

  24. The Club reserves the right to not accept or reject any application for hire in its sole discretion.

  25. In an emergency, the Club may cancel the hire at any time up until, and on, the day of hire. If it cancels under this clause, You will be refunded all monies paid.

  26. If You cancel the hire:
    • 15 or more days prior to the event, You will be refunded all fees less a $100 administration fee
    • 8 to 14 days prior to the event, You will receive a refund of 50% of hire fees
    • within 7 days of the event, there is no refund.

  27. You indemnify and will keep indemnified the Club from and against all fines, penalties, actions, claims, loss and damage of any nature, including for loss of life, personal injury and illness and damage to property. You will be responsible for any out-of-pocket expenses incurred by the Club or claims against the Club, arising from the hire or use by You or Your guests of the Premises.

  28. During patrol season weekend/public holiday daytime You acknowledge and agree that the Club’s lifesavers will need to access the patrol room during the hire period.

  29. Not adhering to the above rules could significantly impact on the future financial viability of the Club and may result in the security bond being forfeited.

See the Club and Book

Email the hall hire manager to arrange a time to view the space or discuss your booking.

Event Types
Pricing
Bond and Cancellation
Specifications and Features
Full Terms and Conditions
See the Club and Book
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