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hall hire Terms

Bayside Hall Hire: HLSC Terms and Conditions
Available For

 

  • Engagement parties

  • Kids and adult birthdays

  • Wakes

  • Corporate functions

  • General gatherings

Not available for 14- to 21-year-old birthday celebrations or sporting club functions.

 

Pricing

Please advise the hall hire manager if you are an HLSC member, have volunteered at the club, or your event is raising funds for charity, as you may be eligible for a discount.

Weddings: $1,550

Includes access to the venue for the weekend of your wedding, allowing time to bump in and decorate to your style. This also includes cleaning of the floors and restrooms. GST included.

Friday/Saturday/Sunday Evenings: $1,000

Includes access from 5pm of the day of your event to 7:30 the following morning, allowing time for bump in and out. This includes cleaning of the floors and restrooms. GST included. Contact us for public holiday pricing.

Saturday/Sunday Daytime: ​$175 per hour

Book enough time to bump in and out. GST included. Contact us for public holiday pricing.

Monday to Friday Daytime (7am-5pm): ​$150 per hour

Book enough time to bump in and out. GST included.

Regular, repeat bookings: Please contact us

Bond and Cancellation Fees

A $300 bond is required for all bookings. Your booking will not be secured until 50% of the hire costs are paid as a deposit and we have received your signed contract.

 

The bond refund will be reduced by:

  • $100 for additional cleaning costs per incidence of the following, after the hire period has ended:

    • Rubbish/refuse left in the venue

    • Decorations (including tape), blue tack and other items left in the venue

    • BBQ left uncleaned

    • Kitchen or oven left uncleaned

  • $100 if any equipment such as dance floors or large decorations remain in the clubroom at the end of the hire period

  • The cost of repair or replacement for any damage caused to the facility or its contents

  • $300 if the premises are not vacated by 1am (for evening hires)

  • $100 if it is found that cigarettes have been smoked on the premises

Cancellation fees:

  • Full refund 15 or more days before event date

  • 50% of hire cost when cancelled 8 to 14 days before the event date

  • No refund within 7 days of event

Specifications and Features

Capacity: 120 people

Size: 15 metres x 8 metres (the long side is all windows facing the Bay), plus outdoor balcony

Access: Stair-free for easy set-up, clean-up and all guests

Kitchen: Gas stove and oven, microwave, BBQ (gas not provided), refrigerator and freezer,

Facilities: 2 female toilets, 1 male toilet and urinal, 1 disabled toilet

Furnishings: 10 large round tables, 100 chairs

Linens: White tablecloths available for hire

Decor: Clean, simple space to decorate as you like
Parking: Beach Road has metered parking until 8pm. It is a clear zone on Saturday and Sunday mornings until 10 am. There is easy parking in the back streets parallel to Beach Road, with a footpath that connects these streets to Beach Road directly opposite the club.

Hall Hire Terms and Conditions

  1. Hampton Life Saving Club is a volunteer-run nonprofit organisation that offers our club space for as a service to the community and to help fund our important lifesaving mission. Please help us care for the space and help make things easy for our volunteers.

  2. Your event date cannot be reserved until 50% of the hire cost has been received.

  3. The HLSC hall hire manager will communicate with one representative in relation to all aspects of the booking. Caterers, DJs, hire companies, etc. are not to contact the HLSC hall hire manager directly.

  4. During the event, there must be one person on site who is designated to be in charge at all times.

  5. At the end of the hire period, the venue must be returned in the same condition it was at the start of the hire. This means all rubbish is to be removed, floors and surfaces are to be clear of debris, decorations are to be removed, and the oven and BBQ are clean. HLSC will only be responsible for mopping the floors and cleaning the toilets.

  6. The hall hire fee allows access to the upstairs hall, balcony, kitchen and upstairs bathrooms only. Use of the premises does not extend into any outside area or the lower level.

  7. You are not permitted to block the fire escape located in the southeast corner of the hall.

  8. Hampton Life Saving Club has a BYO liquor licence, so guests can bring their own liquor without the event needing a licence.

  9. If you intend to sell liquor, you are responsible for arranging your own liquor licence and following all regulations regarding service. For further details or applications, visit the Victorian Commission for Gambling and Liquor Regulation.

  10. Guests are not permitted to take alcohol outside the upstairs hall area under any circumstances.

  11. Persons under the age of 18 years and intoxicated people must not be supplied with alcohol, and intoxicated persons must be refused entry to the premises.  

  12. Glassware is not permitted onto the balcony.

  13. Security is the responsibility of the hirer and must comply with the Victoria Police Event guidelines. If your function attracts adverse attention from police, fire brigade or any other agency, HLSC reserves the right to close the function immediately.

  14. There is a strict noise policy. Guests must finish their drinks by 12:30 am and the hall must be vacated by 1:00 am.

  15. It is your responsibility to ensure that music levels do not disturb the neighbours and that guests behave responsibly and leave quietly. Not adhering to these rules could significantly impact on the future financial viability of the club and result in the bond being forfeited.

  16. There is a strict no Smoking policy in the hall, including in the bathrooms and on the balcony. If any smoking occurs outside the building, please ensure that all cigarette butts are cleaned up.

  17. You are responsible for all costs associated with any damage to the premises. Any damages that exceed the bond will be charged at the appropriate cost.

  18. You must ensure that all lights, equipment and air conditioning are turned off, and the alarm is turned on, when vacating.

  19. Providing false or misleading information will render the application void and forfeiture of all monies paid to or held by the HLSC.

  20. HLSC reserve the right to reject any application in their sole discretion.

  21. The hirer indemnifies HLSC from and against all actions, claims, loss and damage of any nature whatsoever, including loss of life, personal injury and damage to property and shall be held responsible for any out of pocket expenses incurred by HLSC or claims against HLSC, arising from the hire or use of the hall by the hirer of the hall.

See the Club and Book

Email the hall hire manager to arrange a time to view the space or discuss your booking.

 
 
 
 
 
 

CONNECT WITH HLSC

Beach Road, Hampton, Victoria, Australia

info@hlsc.org.au

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